Nothing to sign up for
No account, no password, no onboarding call. You open the generator and start. If you never come back, you've lost nothing and we hold nothing of yours.
If you have two participants, you shouldn't have to buy a system built for two hundred.
Most NDIS software is priced per participant and starts with a demo. That's fair enough when you're running a roster of forty. It's absurd when you're one person with a couple of clients and a service agreement to write this afternoon.
What you actually need to start
Six documents cover the first participant. Around $30 all up.
Starting out, the list is shorter than people tell you. You need something that says what you've agreed to deliver, something that records who the participant is and who to call, permission to handle their information, a way to write down what you did each shift, and a way to record it when something goes wrong. That's it. Everything else can wait until you need it.
Service agreementThe agreement between you and the participant: what you'll deliver, what it costs, how either of you ends it. The one document you can't start without.See this document →Participant intake formEverything you need when someone starts — contact details, their plan, supports, goals, health notes and who to call.See this document →Consent to share informationWritten permission to collect their information and share it with the people who need it, like a plan manager or an allied health practitioner.See this document →Progress notesYour day-to-day record of supports delivered. Called case notes or shift notes depending on who you ask — same thing.See this document →Incident report formFor when something goes wrong: what happened, what you did, and who needed to know.See this document →Emergency contactsNext of kin and key health information, on one page, where you can find it in a hurry.See this document →
Policies — when you're ready for them
Written policies matter more once you take on workers, or if you're going through registration. If you're a sole trader with one participant, nobody is expecting a governance manual on day one — but having your six core policies written down is what makes you look, and feel, like a real service rather than someone improvising.
They're yours to read through and adapt. We write them in plain English against the published NDIS Practice Standards, and they're a starting point, not advice — you know your service and we don't.
Why this suits a small service
You see it finished before you pay
Build the whole document, put your logo on it, and look at the real PDF. Every page of it. You only pay at the very end, and only to download.
It costs what it costs
$5 a document, once. No monthly fee that grows with your participant count, and nothing that renews while you're not looking.
Your clients' details never reach us
What you type stays in your browser and is gone when you close the tab. We never store your documents or your clients' data — so there's nothing of theirs for us to lose.
When you've outgrown us
We should be straight with you about where this stops. Provider Essentials makes documents. It is not a client management system, and it never will be.
If you get to the point where you're rostering staff, tracking claims, holding participant records in one place and generating paperwork from data you've already entered, you want a platform — and you should go and buy one. The moment you're re-typing the same participant's details for the fifteenth time, that's the signal.
Until then, a subscription priced for a service ten times your size isn't a step up. It's an expense you don't need yet, and one more login to remember.
Free download
The NDIS Provider Starter Checklist
Every document and setup step a new provider needs, on one printable page. Pop in your email and it's yours — no account, and you can unsubscribe by replying to any email.
Build your first one free.
Put your logo on it, read the whole finished PDF, and decide then. No sign-up, and nothing to cancel.